Why it matters
The cost of loose receipts is not just the data entry, it is the deductions you miss when a docket fades or goes missing. Capture it at the counter and nothing slips through.
It takes the pressure off your memory too. A photo taken at the counter carries the date, the supplier and the amount with it, so six months later you are not squinting at a bank line trying to recall what a $180 charge at a hardware store was actually for.
How it works
- Photograph the receipt at the counter, or forward the emailed one.
- AI reads the supplier, date, GST and total, with no typing.
- It codes the expense into Xero or Hnry, ready for your return.
What changes day to day
The habit is the whole thing: snap it before the receipt goes in your pocket. Everything after that runs on its own, and by the time you sit down at the end of the quarter, the coding is already done. What used to be a lost afternoon turns into a ten-minute review of the handful of items the software was not sure about.
This is for you if
- GST time means a shoebox, a glovebox, and a bad afternoon.
- You lose deductions because receipts fade or go missing.
- Expense entry is a Sunday-night job you keep putting off.
Worth knowing
- Faded or crumpled dockets still read poorly. Photograph them while they are fresh and flat.
- Anything unusual gets flagged for you to code by hand, and that is the right behaviour, not a fault.
- Your accountant may have views on how expenses are coded. Ask before you set the rules, not after.