Orders and enquiries land in your inventory system without retyping. Stock and prices stay right in Shopify. Supplier price lists go in without a spreadsheet night. Overdue accounts get chased. You get one report on Monday morning. Built by Miro in Wellington, in your own accounts, for a fixed price.
Fixed prices + GST. Built in your own accounts.
Owner-managed New Zealand wholesalers, distributors and light manufacturers on Cin7 or Unleashed, with Xero for the books and often Shopify for online or trade orders. The systems are in place. The admin between them is what keeps the office late.
Cin7 and Unleashed both connect to Xero and Shopify. The retyping happens where orders, price lists and reports come from somewhere else.
Trade orders and enquiries come in by email, PDF purchase order, phone message and web form. Someone reads each one and keys it in.
A supplier sends a new price list. Stock runs low on a fast seller. A trade account passes its terms. Each one should trigger the next step. Today it waits until someone notices.
Margin by product and customer, stock cover and debtor ageing live partly in Cin7 or Unleashed and partly in Xero. Putting them side by side is a spreadsheet job most owners don’t get to.
The same idea as our three trades flows, adapted for stock. Each one has a number you can count. You approve anything a customer sees.
Orders and enquiries from email, PDF purchase orders and web forms become draft sales orders or quotes in Cin7 or Unleashed, with the customer and products matched. AI reads the messy ones. Anything it isn’t sure about waits for a person.
What you count: time from order received to order entered.
About Enquiry to Quote →Stock levels and price changes reach Shopify on a schedule you set, including trade price tiers where your connector doesn’t handle them. Supplier price lists arrive as spreadsheets or PDFs and get loaded as a draft update for you to check. Quoted as a custom build.
What you count: hours spent on price-list updates each month.
Overdue trade accounts get reminders that get firmer as they age, then land on your list. Everything stops when it’s paid. A weekly view built from your inventory system and Xero shows margin by product and customer, stock cover and debtor ageing, every Monday morning.
What you count: days to payment, dollars overdue, and the report nobody builds by hand.
About Get Paid →Product businesses are a newer lane for us, so we start with a call and usually the Flow Map. See also the Owner Dashboard.
If a setting or connector you already pay for solves the problem, we’ll tell you on the call and you won’t need us.
Vendors add features often, and plans differ. Check what yours includes before paying anyone, us included.
Cin7 has an API for orders, products, stock and customers. Unleashed has an API too. We check what your plan exposes on the intro call, before you pay anything.
The flows run on your own Make, n8n or Zapier account, set up in your name. Xero and Shopify connect through their standard app connections.
Price and stock changes are tested on a copy or a small set of products first, so a mistake never reaches the whole store.
More on where your data goes.
Nothing is billed by the hour. You pay your own tool and AI bills directly, at cost, with no markup.
$800 + GST
Your top three opportunities across your tools, ranked, plus a “don’t automate this” list. Credited in full against a sprint booked within 60 days.
$3,000 + GST fixed
One named flow, built in two weeks in your own accounts. Includes monitoring and alerts, a runbook and 30 days of tuning. Live within 14 days of kickoff, or half the fee comes back.
$300/month per flow + GST
Monitoring, fixes when a vendor changes something, and a monthly report in your own numbers. Month to month, 30 days’ notice.
$2,200 + GST
The full sprint, in exchange for a before-and-after measurement, a named case study and one introduction.
The Owner Dashboard and custom tools are $3,500 to $6,000 + GST, fixed and quoted in writing first. The 14-day clock starts when we have access to your accounts. Full pricing and terms →
You may not. If the built-in connector does what you need, keep it. We help where it falls short, for example trade price tiers, a second store, or supplier price lists that arrive as PDFs.
No. Cin7 ships its own forecasting, and we don’t sell anything a vendor already does inside its own app. We focus on the work between your systems.
Unleashed has an API. What it lets us do can depend on your plan, so we check that on the intro call before you pay anything.
A Flow Sprint for one flow is $3,000 + GST, fixed. Stock sync, price-list imports and the Owner Dashboard are custom builds at $3,500 to $6,000 + GST, quoted in writing first. Flow Care is $300 a month + GST per live flow and is optional.
No. Draft orders and quotes wait for a person to check them. You sign off the wording of every reminder before it goes live, and price changes go in as drafts until you approve them.
Send me your web form link or a sample order email with the customer details removed, and I’ll record a 90-second video of the flow running on it.
Both are free. Miro, Wellington.